🚀 About the role

We are looking for an organized, detail-oriented Operations Associate to join our growing team in Iași. You'll play a key role in ensuring smooth administrative operations, including payroll, client billing, internal documentation, and onboarding of new colleagues. If you thrive in structured environments, love working with numbers, and enjoy collaborating across teams, we’d love to meet you!

🎯 What you'll be doing

• Process payroll accurately and timely, ensuring compliance with local regulations.
• Manage client invoicing and billing operations, resolving any discrepancies proactively.
• Maintain accurate records for financial transactions and administrative documentation.
• Support internal administrative tasks and help optimize operational processes.
• Collaborate closely with finance, HR, and client-facing teams to streamline operations.
• Ensure smooth onboarding of new colleagues, including coordinating their laptops, paperwork, and contract signing to guarantee they're fully set up from their first day.

🌟 What we're looking for

• 1-3 years of experience in payroll, billing, or operational administration.
• Familiarity with accounting systems, payroll software, and standard business software (Google Workspace, Excel, etc.).
• Exceptional attention to detail, organization skills, and ability to multitask.
• Strong communication skills, both written and verbal, in English and Romanian.
• Ability to proactively identify issues and implement effective solutions.
• Comfort working in a fast-paced startup environment.

🐾 Nice-to-haves

• Experience in startups or tech companies.
• Knowledge of payroll tools.

🌱 What we offer

• Flexible working arrangements: Remote-first with optional in-office workspace in Iași.
• A supportive, collaborative, and friendly team.
• Opportunities to grow and develop within the organization.
• Competitive salary and benefits.
• Regular team activities and company events.

We are excited to meet candidates who are eager to contribute to our mission by bringing structure and efficiency to our internal operations.

📌 In order to apply, please record a 5 minutes loom video answering the following 2 questions:

1. Introduce yourself briefly and tell us why this Operations role excites you.

2. Tell us about a time you identified an inefficiency in a process. How did you approach solving it?